ADMISSIONS ARRANGEMENTS FOR ACADEMIC YEAR 2020-2021
May all who come to you be glad and joyful.
These Admissions arrangements been approved and adopted by the Governing Body in January 2019 and will be reviewed in Autumn 2020.
1. In order to ensure that parents wishing their children to join the reception class at St John the Baptist Catholic Primary School, Andover, are aware of the procedures and considerations that will be applied:
The Governing Body of the School maintains and publishes the Admissions Arrangements.
2. These Admissions Arrangements are drafted to ensure that the School conforms to the School Admissions Code 2014, which can be found at the Department for Education website (www.education.gov.uk at the time of drafting) and all equalities legislation.
3. This policy will apply to all admissions from 1 September 2020, including in-year admissions.
It will be used during 2019 - 2020 for allocating places for September 2020 as part of the main admission rounds for Year R.
General Information Concerning Admissions to the School
4. The Governing Body of the School is the Admissions Authority for St John the Baptist Catholic Primary School, Andover.
5. For entry to the School in Academic Year 2020/21, the Published Admission Number (PAN) for St John the Baptist Catholic School, Andover, is thirty (30). Children will normally all be admitted to the school at the beginning of the academic year (parents who are considering deferring their child’s start date should refer to paragraphs 25-28.)
Exceptions – children that may be admitted above the PAN.
6. In accordance with the Admissions Code, the Governors operate an equal preference policy. This means that the Governors will consider all applications for admission strictly in accordance with the criteria set out in these Admissions Arrangements, irrespective of the preference order expressed by parents when they applied for a place at the school through the Hampshire County Council.
Applying for a Place
7. Any parent considering applying for a place at St John the Baptist Catholic Primary School, Andover, will need to complete:
The School’s admissions arrangements and other admissions-related information is available from the School’s website at www.sjbschool.co.uk .
The Supplementary Information Form is important as it captures additional information required by the Governing Body, so that places may be allocated in accordance with the published criteria.
8. The completed admission forms, together with all necessary supporting documentation, should be submitted to the School and Hampshire County Council Children’s Services Department as follows;
The deadline for submitting an application is 15 January 2020. Late applications (i.e. those received after that deadline) will be considered only after all other on time applications have been fully processed unless exceptional circumstances merit earlier consideration.
9. If a Supplementary Information Form is not submitted, the Governors can only rank the application on the basis of the information provided on the Common Application Form. It is the parent’s responsibility to ensure that all supporting documentation required (as set out below) is produced prior to the closing date. Failure to do so may result in incorrect categorisation of the application, which could affect the offer of a place.
10. Parents will be notified of the outcome of their application on the first working day after the 16 April 2020.
Children with a Statement of Special Educational Needs or Education Health and Care Plan
11. A child who has a final statement of special educational needs or an education and health care plan which names the school, will be admitted automatically and will count towards the Published Admission Number if considered as part of the main round admissions. Children with Education Health and Care Plans finalised after the offer date may be admitted over the school’s Published Admission Number.
12. No Supplementary Information Form is required for any such children.
Admissions Criteria for Other Applicants
13. If the number of applications for places (including Children with a Statement of Special Educational Needs as defined above) exceeds the Published Admission Number, places will be offered in the following priority order.
Category 1 Looked After Children or Previously Looked After Children who are baptised Catholics or who have been received into the Catholic Church. (Please refer to 15 and 16).
Category 2 Baptised Catholic children of parents living within the parish of St. John the Baptist, Andover, who have a Supplementary Information Form signed by a parish priest confirming their weekly attendance at Sunday (or Saturday evening) Mass, at the point at which it is submitted (Please refer to 21.a and b).
Category 3 Baptised Catholic children of parents living within the parish of St. John the Baptist, Andover, who have a Supplementary Information Form signed by a parish priest confirming their attendance at Sunday (or Saturday evening) Mass at least monthly, at the point at which it is submitted (Please refer to 21.a and b).
Category 4 Baptised Catholic children of parents living within the parish of St. John the Baptist, Andover, who have a Supplementary Information Form signed by a parish priest confirming their attendance at Sunday (or Saturday evening) Mass less than monthly, at the point at which it is submitted (Please refer to 21.a and b).
Category 5 Baptised Catholic children living outside the Parish of St John the Baptist, Andover who have a Supplementary Information Form signed by a parish priest confirming their weekly attendance at Sunday (or Saturday evening) Mass, at the point at which it is submitted (Please refer to 21.a and b).
Category 6 Baptised Catholic children living outside the Parish of St John the Baptist, Andover who have a Supplementary Information Form signed by a parish priest confirming their monthly attendance at Sunday (or Saturday evening) Mass, at the point at which it is submitted (Please refer to 21.a and b).
Category 7 Baptised Catholic children living outside the Parish of St John the Baptist, Andover who have a Supplementary Information Form signed by a parish priest confirming less than monthly attendance at Sunday (or Saturday evening) Mass, at the point at which it is submitted (Please refer to 21.a and b).
Category 8 Other Baptised Catholic children. (Please refer to 21.b)
Category 9 Looked after and previously looked after children, not included in Category 1.
Category 10 Children who have a sibling on the roll of the school at the time of admission.
Category 11 Members of other Christian Churches. (Please refer to 21.c)
Category 12 Other applicants
Should the School be oversubscribed in any of these categories, the Governors will consider applications in the following order of priority within each of the above categories:
Definitions and Explanatory Notes
14. Catholic. For the purposes of these Admissions Arrangements, a Baptised Catholic means a person baptised in a church which is in full communion with the See of Rome or a person received into full communion with the Catholic Church.
15. Looked After Children. ‘A looked after child’ has the same meaning as in Section 22(1) of the Children Act 1989 and means any child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services function (e.g. child with foster parents) at the time of making an application to a school.
16. Previously Looked After Children. ‘Previously looked after children’ are children who were looked after, but ceased to be so because they were adopted. This includes children who were adopted under the Adoption Act 1976 (see section 12 adoption orders) and children who were adopted under the Adoption and Children’s Act 2002 (see section 46 adoption orders) or became subject to a child arrangements order18 or special guardianship order19). Child arrangements orders are defined in s.8 of the Children Act 1989, as amended by s.12 of the Children and Families Act 2014. Child arrangements orders replace residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order. Section 14A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).
17. Children of other Christian denominations. Children who belong to other churches and ecclesial communities which, acknowledging God’s revelation in Christ, confess the Lord Jesus Christ as God and Saviour according to the Scriptures, and, in obedience to God’s will and in the power of the Holy Spirit commit themselves: to seek a deepening of their communion with Christ and with one another in the Church, which is his body; and to fulfil their mission to proclaim the Gospel by common witness and service in the world to the glory of the one God, Father, Son and Holy Spirit. An ecclesial community which on principle has no credal statements in its tradition, is included if it manifests faith in Christ as witnessed to in the Scriptures and is committed to working in the spirit of the above. All members of Churches Together in England and of CYTUN are deemed to be included in the above definition.
18. Sibling. Natural brother or sister, half brother or sister, adopted brother or sister, stepbrother or sister, foster brother or sister, or the child of the parent/carer’s partner where the child for whom the school place is sought is living in the same family unit at the same address as that sibling. As places are allocated strictly in accordance with the criteria set out above, it cannot be guaranteed that siblings will be accepted for entry.
19. Children Living with Parents or Carers with Shared Responsibility. For children of parents with shared responsibility, the child’s address will be taken as the address where the child lives for most of the time.
20. Children of UK Service personnel and other Crown Servants. Children of UK Service personnel or other Crown servants returning from overseas will be considered in advance of the move. If the parents can provide an official letter confirming the relocation date and a unit postal address or quartering address, the new address will be accepted as the address for the application. (Please refer to 21.d)
Supporting Documentation Required
21. The following documents are required in support of applications:
a) A SIF signed by the parish priest is required for all children who wish to be considered for categories 2, 3, 4, 5, 6 and 7.
b) The Baptismal Certificate or letter of reception into the Catholic Church for children who wish to be considered for categories 1, 2, 3, 4, 5, 6, 7 and 8.
c) The Baptismal Certificate (if appropriate) or other supporting statement
from the leader of the congregation, confirming membership of faith
tradition of applicant in Categories 11. The supporting statement
may be made on the reverse of the Supplementary Information Form.
d) An official Ministry of Defence, Foreign & Commonwealth Office or other
Government department letter indicating a relocation date, if parents wish
to exercise their rights under paragraph 20.
22. If places remain, applications received after 15 January 2020 will be considered after 3 May 2020.
23. Places for late applications will be allocated using the same criteria as for applications received by the due date.
Admissions Waiting List
24. When all available places have been allocated, the School will operate a waiting list for children who have been unsuccessful in the main allocation process or for whom applications were not received by the published deadline for applications. This waiting list will be maintained until the end of the Spring term.
Any places that become available will be allocated according to the criteria set out in these Admissions Arrangements with no account being taken of the length of time on the waiting list or any priority order expressed as part of the main admission round. Please note that Catholic Looked after children, Catholic previously looked after children and those allocated a place at the school as part of a fair access protocol must take priority over those on the waiting list.
The waiting list will be reviewed and re-ranked:
Acceptance of a child onto the Admissions Waiting List does not imply that a place will become available before the start of the new school year.
25. When the offer of a place in the Reception class is made which would result in a child entering the school before he or she attains compulsory school age, the parents have the option of deferring their child’s entry until later in the same academic year or until the term in which the child reaches compulsory school age. This will mean that the place is held for that child and is not available to be offered to another child. The parent is not, however, able to defer entry beyond the beginning of the term after the child’s fifth birthday, nor beyond the academic year for which the original application was accepted.
26. If the parents wish to defer their child’s admission to a later academic year, they will have to reapply during the appropriate admissions round.
Admission of Children Outside Their Normal Age Group
27. Applicants may choose to seek places outside their child’s chronological (correct) year group. Decisions will be made on the basis of the circumstances of each case and what is in the best interests of the child concerned.
Applicants who are applying for their child to have a decelerated entry to school, i.e. to start later than other children in their chronological age group, must initially apply for a school place in accordance with the deadlines that apply for their child’s chronological age. If the admissions authority agrees for the child to have decelerated entry, they will be invited to apply again in the following year for the decelerated cohort
Applicants who are applying for their child to have an accelerated entry to school, i.e. to start earlier than other children in their chronological age group, must initially apply for a school place at the same time that other families are applying for that cohort. If the admissions authority agrees for the child to have an accelerated entry, the application will be processed. If it is not agreed for the child to have an accelerated entry, they will be invited to apply again in the following year for the correct cohort
Applicants must state clearly in writing to the Head Teacher why they feel admission to a different year group is in the child’s best interest and may provide evidence to support this.
Part Time Attendance
28. When the offer of a place in the Reception class is made which would result in a child entering the school before he or she attains compulsory school age, the parents may request that their child only attends part-time until he/she reaches compulsory school age.
In-Year Fair Access placements by the local authority
29. The local authority must ensure that all pupils are placed in schools as quickly as possible. It may therefore sometimes be necessary for a pupil to be placed by the local authority, or a local placement panel acting on behalf of the authority, in a particular school even if there is a waiting list for admission. Such placements will be made in accordance with the provisions of the local authority’s In-Year Fair Access Protocol. The Protocol is based on legislation and government guidance.
Withdrawal of an Offer of a Place
30. Once an offer of a school place has been made, it may only be withdrawn in very limited circumstances, which might include the parent failing to respond to a request to present their child’s birth certificate and address evidence at the school within a reasonable period of time or the parent failing to respond to the offer of a place within a reasonable period of time or if the place was offered on the basis of a fraudulent or deliberately misleading application from a parent which effectively denied a place to a child with a stronger claim.
Right of Appeal
31. In accordance with the 1998 Education Act, parents whose children are refused admission to the school have the right to an appeal by an independent panel. The appeal should be made in writing within 20 school days of the receipt of the notification of the unsuccessful application. Information on the Appeal Procedure with an Appeal Form is available from the school office or on the school website www.sjbschool.co.uk.
The completed Appeal Form is to be sent to:
Chair of Governors (Appeal Application)
c/o St John the Baptist Catholic Primary School
Parent(s) considering or making an appeal are advised to ask for the child’s name to be added to the Admissions Waiting List for possible subsequent acceptance, according to the priorities as detailed in the Admissions Arrangements. No priority is given for having gone to appeal.